Managing Golf Tournament Volunteers and ProAm Participants

Overview
Volunteer Management Features | ProAm Scheduling Features
Volunteer Management Samples | ProAm Scheduling Samples
System Requirements | Pricing | More Info

Overview

These systems were designed and developed for the 1996 Nike Knoxville Open with the intent of coming up with systems that would be available for all tournaments to use as a turnkey solution. I worked very closely with Sandy Hull, Ernie Brooks, and Sterling Owen of the Knoxville tournament, and these systems were used extensively during their June 10-16, 1996 tournament. Based upon our experiences, I'm planning for a second version which will result in easy to use solutions which will help you run your tournament more effectively and efficiently.

Features of the Volunteer scheduling system

• Maintains personal data for each volunteer (name, address, phones, etc.)
• Allows use of historical data for names and addresses
• Maintains administrative data for each volunteer (group, payment status, shirt size, etc.)
• Maintains availability data for each volunteer (days, times, desired tasks)
• Customizable setup of tasks, times, locations, and quantities.
• Automatically generates schedules based on desired task, priority code, and days available
• Allows easy modification of schedules - will not allow scheduling conflicts.
• Produces tasks schedules, daily check-in lists, assignment letters, name tags, mailing labels, and phone lists.
• Network capable - check-in status appears on schedules in real-time.
• Utilizes standard database system for easy customization.

Features of the ProAM scheduling system

• Maintains personal data for each participant (name, address, phones, etc.)
• Allows use of historical data for names and addresses
• Maintains administrative data for each participant (sponsor, handicap, sizes, etc.)
• Allows pairing of participants into two player teams.
• Automatically combines two-player teams into groups based on handicaps.
• Allows easy modification of pairings and tee times.
• Maintains the ProAM schedule, including tee times, pairings, pro assignments, and handicaps.
• Generates schedule, schedule letters, golf bag tags, item bag tags, and mailing labels.
• Utilizes standard database system for easy customization.

Volunteer Management Samples

• Address Screen - Initial data entry of address and phone number, supports the use of information from previous years
• Administrative Screen - Year specific data regarding shirt sizes and payment status
• Availability Screen - Screen where the volunteer's availability and desired task(s) are specified.
• 4-Day Schedule - dots at the left of names indicate that the individual had checked in that day. The times and tee #'s on the left and right allowed for the differences before and after the cut, and allowed the "priority" volunteers to have the more desirable times.
• Setup Screen - The system allows the types, times, and numbers of tasks to be customized. Once the tasks are defined and the volunteers entered, the system can automatically create the schedules.
• Daily Check-In - Used to check the individuals in. Allowed the schedules to reflect in real time who was there.
  

ProAm Management Samples

• Data Entry - Very similar to volunteer data entry, except all information is entered on a single screen.
• Schedule Screen - Shows the schedule and allows players, teams, or groups to be easily modified and moved.
• Player Listing - Alphabetical list summary of all ProAm participants, including tee times and pro assignment.
• Golf Bag Tags - Placed on bag tags to assist in the logistics of getting the right bags on the right cart at the right time.
  

System Requirements

• IBM PC compatible Pentium computer
• Windows 95
• 16MB ram, 32MB recommended
• 10 MB hard disk space
• Microsoft Access 95 v7..0

Pricing

Preliminary pricing for these systems is set at $999 for the volunteer scheduling package and $499 for the ProAM package. This price will include phone support and software updates for one year. Continued support and updates will be available for 20% of the list price of the software per year. Quotes for customization and on-site setup pricing are available upon request.

For More Information

phone: 423-483-2589
fax: 423-483-3985
email: info@netlore.com
url: http://www.netlore.com